The settings in some versions of the Mac operating system OS and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment for a keyboard shortcut, see Mac Help for your version of macOS, your utility application, or refer to Shortcut conflicts. If you don't find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac.

Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Word for Mac. However, not all do. For the best experience using your keyboard with the ribbon, enable your keyboard to access all controls. To go to Keyboard Settings , type keyboard and press Return. Shortcut conflicts. Work with fields. Outline a document. Use footnotes and endnotes. Work with right-to-left languages. Find the next spelling or grammatical error. The Check spelling as you type feature must be enabled. Some Word for Mac keyboard shortcuts conflict with default macOS keyboard shortcuts. To use these shortcuts, you may have to change your Mac keyboard settings to change the shortcut for the key.

Clear the check box for the keyboard shortcut conflicting with the Word for Mac shortcut that you want to use. Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down Shift. Select the first item that you want, hold down , and then mouse click the additional items. Tip: To finely adjust the column width and display the column's measurements in the ruler when you resize the column, turn off the snap-to functionality by pressing Option with the shortcut keys. Word supports right-to-left functionality for languages that work in a right-to-left or a combined right-to-left, left-to-right environment for writing, editing, and displaying text.

In this context, right-to-left languages refers to any writing system that is written from right to left and includes languages that require contextual shaping, such as Arabic, and languages that do not. Before you can use these keyboard shortcuts, you need to ensure keyboard shortcuts are enabled for the language you are using:. On the Input Sources tab, select the language for which you want to enable shortcuts. On the right side of the tab, select the check box for Enable keyboard shortcuts. Word for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut.

Note: Changing system function key preferences affects how the function keys work on your Mac, not just in Word. After changing this setting, you can still perform the special features printed on a function key. Just press the Fn key. If a function key doesn't work as you expect it to, press the Fn key in addition to the function key. If you don't want to press the Fn key each time, you can change your Apple system preferences. For instructions, go to Change function key preferences. Use the arrow keys to place the cursor where you want to copy the text or graphic, and then press Return to copy, or press Esc to cancel.

On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function keys. If you're familiar with keyboard shortcuts on your macOS computer, the same key combinations work with Word for iOS using an external keyboard, too. Edit and format the document. Screen reader support for Word. Note: To quickly find a shortcut in this article, you can use Search. If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office for the web. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update. When you use Word for the web, we recommend that you use Microsoft Edge as your web browser. Because Word for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program.

Work with comments. Press the Tab key until you reach the Accessibility Mode button, and then press Enter. Word for the web offers shortcuts called access keys to navigate the ribbon. Repeat to display the ribbon again. Open the Tell Me or Search text field on the ribbon to type a search term. Open the Home tab to format text and use the Find tool. Open the Insert tab to insert a picture, link, comment, header or footer, or a page number. You can also access the Symbol gallery. Open the Page Layout tab to set page margins, orientation, and size, and paragraph spacing. Open the References tab to insert a table of contents, footnotes, or endnotes.

Open the Review tab to check spelling, add comments, or track and review changes to your document. To find an option or perform an action quickly, use the Search text field. To learn more about the Search feature, go to Find what you need with Microsoft Search in Office. Note: Depending on the version of Office you are using, the Search text field at the top of the app window might be called Tell Me instead. Select the item or place in your document, presentation, or spreadsheet where you want to perform an action. Type the search words for the action that you want to perform. For example, if you want to add a bulleted list, type bullets.

To move to a different tab, use an access key or the Tab key. The following keyboard shortcuts only work when the Comments pane is open and selected or "in focus" if you're using a screen reader. Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region. If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

Office Accessibility. Word for Microsoft Word for Microsoft for Mac Word for the web Word Word for Mac Word Word for Mac Word Word for Mac Word Word for iPad Word for iPhone Word for Android tablets Word Word for Mac Word for Android phones Word Mobile Word Starter More Notes: The shortcuts in this topic refer to the US keyboard layout. A comma sign , in a shortcut means that you need to press multiple keys in order. Windows macOS iOS Android Web . This article describes the keyboard shortcuts and function keys in Word for Windows. Notes: To quickly find a shortcut in this article, you can use Search. This article describes the keyboard shortcuts and function keys in Word for Mac. Notes: The settings in some versions of the Mac operating system OS and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac.

This article describes the keyboard shortcuts in Word for iOS. Notes: If you're familiar with keyboard shortcuts on your macOS computer, the same key combinations work with Word for iOS using an external keyboard, too. This article describes the keyboard shortcuts in Word for Android. This article describes the keyboard shortcuts in Word for the web. Notes: If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office for the web. Need more help? Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. An access key is simply a keyboard shortcut that uses the ALT key as part of the shortcut.

Note: Certain keyboard shortcuts are already in use by Microsoft Office InfoPath and other Microsoft Office System programs. Although you are free to reassign existing keyboard shortcuts to the controls on your form template, doing so may confuse users who are accustomed to these Office shortcuts. To ensure that your users know that the keyboard shortcut exists, type a label in front of the control on the form template that includes the shortcut. InfoPath InfoPath More Need more help? Was this information helpful? Yes No. Thank you! Any more feedback?

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If you are trying to take a screenshot or screengrab, see How to take and annotate screenshots. Close the active document in apps that are full-screen and let you have multiple documents open at the same time. Note: You can change this shortcut so it also opens screen snipping, which lets you edit your screenshot. Use PrtScn key to open screen snipping. Note: Applies to the Xbox Game Bar app version 5. To update your Xbox Game Bar, go to the Microsoft Store app and check for updates. Set focus to a Windows tip when one is available. When a Windows tip appears, bring focus to the Tip.

Pressing the keyboard shortcuts again to bring focus to the element on the screen to which the Windows tip is anchored. Toggle microphone mute in apps that support Call Mute. Available starting in Windows 11, version 22H2. Note: Clipboard history isn't turned on by default. If you'd like to turn it on, use this keyboard shortcut and then select the prompt to turn on history. or semicolon ;. Open the desktop and start the app pinned to the taskbar in the position indicated by the number. If the app is already running, switch to that app. Open the desktop and start a new instance of the app pinned to the taskbar in the position indicated by the number. Open the desktop and switch to the last active window of the app pinned to the taskbar in the position indicated by the number.

Open the desktop and open the Jump List for the app pinned to the taskbar in the position indicated by the number. Open the desktop and open a new instance of the app located at the given position on the taskbar as an administrator. If the command line is empty, move the viewport to the top of the buffer. Otherwise, delete all the characters to the left of the cursor in the command line. If the command line is empty, move the viewport to the command line. Otherwise, delete all the characters to the right of the cursor in the command line. Keyboard shortcuts in apps. Windows keyboard shortcuts for accessibility. Microsoft Surface Hub keyboard shortcut. Click an option below, and it'll open to display a table of related shortcuts:. Windows logo key. This shortcut is turned off by default.

If Cortana isn't available or is turned off, you can still use search. Microsoft Surface Hub keyboard shortcuts. Keyboard shortcuts in Continuum for phones. Thank you for your loyalty. We want to help you prepare and recommend you move to a Windows 11 PC to stay supported and secure. Learn more. Open the Search charm to search everywhere or within an open app if the app supports app search. Note: You can also see some settings and options by going to the Settings charm when the app is open. Close the active document in apps that are full-screen and allow you to have multiple documents open simultaneously.

Change the size of desktop icons or zoom in or out of a large number of items, like apps pinned to the Start screen. The following table contains keyboard shortcuts that use the Windows logo key. Open the Search charm to search everywhere or within the open app if the app supports app search. Open a folder one level up if a folder is selected in the Save As or Open dialog box. Place a copy of the entire client window area on the Terminal server clipboard provides the same functionality as pressing Print Screen on a local PC. Useful when the Remote Desktop controls are embedded in another host app. Note: Keep the Windows logo key pressed down continuously while you're rearranging apps, from the moment you enter rearrange mode and through all the various rearrange commands.

When you're done rearranging, release your finger from the Windows logo key to select the current arrangement. Close the active document in programs that allow you to have multiple documents open simultaneously. Start the program pinned to the taskbar in the position indicated by the number. If the program is already running, switch to that program. Start a new instance of the program pinned to the taskbar in the position indicated by the number. Switch to the last active window of the program pinned to the taskbar in the position indicated by the number.

Open the Jump List for the program pinned to the taskbar in the position indicated by the number. Place a copy of the entire client window area on the Terminal server clipboard provides the same functionality as pressing PrtScn on a local computer. Useful when the Remote Desktop controls are embedded in another host program. Press the A — F buttons in Programmer mode. Windows 11 Windows 10 Windows 8. F2 Rename the selected item. F3 Search for a file or folder in File Explorer. F4 Display the address bar list in File Explorer.

F5 Refresh the active window. F6 Cycle through screen elements in a window or on the desktop. F10 Activate the Menu bar in the active app. Shift with any arrow key Select more than one item in a window or on the desktop, or select text in a document. Right arrow Open the next menu to the right, or open a submenu. Left arrow Open the next menu to the left, or close a submenu. Esc Stop or leave the current task. PrtScn Take a screenshot of your whole screen and copy it to the clipboard. Press this key To do this Windows logo key Open or close Start. Updated in Windows Arrow keys Move the cursor in the direction specified.

Page up Move the cursor by one page up. Page down Move the cursor by one page down. Press this key To do this F4 Display the items in the active list. Move to that tab number. Tab Move forward through options. Spacebar Select or clear the check box if the active option is a check box. Backspace Open a folder one level up if a folder is selected in the Save As or Open dialog box. Arrow keys Select a button if the active option is a group of option buttons. Closes the window if there's only one tab open. Backspace View the previous folder. Right arrow Display the current selection if it's collapsed , or select the first subfolder. Left arrow Collapse the current selection if it's expanded , or select the folder that the folder was in.

End Display the bottom of the active window. Home Display the top of the active window. F11 Maximize or minimize the active window. Backspace Go back to the settings home page. Type on any page with search box Search settings. Notes: This shortcut is turned off by default. Support for Windows 8. The following table contains common keyboard shortcuts for Windows 8. The following table contains new keyboard shortcuts that you can use in Windows. The following table contains general keyboard shortcuts in Windows. The following table contains keyboard shortcuts that you can use in dialog boxes. The following table contains keyboard shortcuts for working with items on the desktop taskbar.

Remote Desktop Connection on the desktop keyboard shortcuts. The following table contains keyboard shortcuts for working with the Help viewer. The following table contains keyboard shortcuts for rearranging modern apps. Support for Windows 7 ended on January 14, We recommend you move to a Windows 11 PC to continue to receive security updates from Microsoft.

For instructions, go to Create a custom keyboard shortcut for Office for Mac. The more you tell us the more we can help. Press Alt again to see Key Tips for the options for the selected tab. Was this information helpful? When a Ribbon tab is selected, move the focus to the tab commands. Work with references, citations, and indexing.

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